Sleep Revolution General Assembly Preliminary Agenda 2023
Sunday May 21st 2023
Optional program – registration closed
´Taste of Iceland´
Downtown Reykjavík 12.00-19.00 (3 timeslots with 15 people each)
Lazy Sunday: Walk with a guide around downtown Reykjavík: learn about Leif Erikson, the first settler in Iceland, get a view over Reykjavík and surrounding fjords from the Hallgrimskirkja church tower and explore the cosy streets of Reykjavik. End the afternoon in the Sky Lagoon thermal pools with beautiful views over the sea and volcanoes on the Reykjanes peninsula. Bring sturdy shoes, warm sweater and clothing and swimwear. There will be opportunities to grab a traditional Icelandic hotdog as a snack for on the way.
This activity is at own expenses and only limited available through pre-registration and pre-payment. Participants receive a separate email with further instructions.
Monday May 22nd 2023
Reykjavík University
8.15-17.00 hrs.
Dinner: 17.30 – 21.00
Theme of the day: Sleep Revolution: how is our project going?
We want to give all participants in the General Assembly the opportunity to try out and test sleep measuring (self-applied polysomnography) devices themselves. During the day there will be an option to visit our sleep lab and get user instructions and the equipment bag to use overnight and return on Tuesday the 23rd of May (and get practical on-side training about this equipment).
| Time | Session | Facilitator | Room |
|---|---|---|---|
|
8.15 – 9.00 |
Registration for General Assembly |
Team Iceland |
Main hall Uni (Sól) |
|
9:00 – 9:15 |
Word of welcome and some practicalities |
Danielle Knieriem |
M101 |
|
9:15 - 9:45 |
Achievements and milestones until now: summary of reporting period 1 |
Erna Sif Arnardóttir |
M101 |
|
9:45 -10:30 |
Short update on main milestones and upcoming projects/tasks per WP 1-4 (10 min. per WP) |
WP leaders |
M101 |
|
10:30 -10:45 |
Coffee break |
M101 |
|
|
10:45 – 11:15 |
Q&A WP leaders 1-4 |
WP leaders |
M101 |
|
11:15 – 11:45 |
Practical Teams workshop: where do we store and find all information related to Sleep Revolution |
Danielle Knieriem |
M101 |
|
11:45 – 12:45 |
Lunch |
Ground Floor Uni Restaurant |
|
|
12:45 – 13:30 |
Short update on main milestones and upcoming projects/tasks per WP 5-8 (10 min. per WP) |
WP Leaders |
M101 |
|
13:30 – 14:00 |
Q&A WP leaders 5-8 |
WP Leaders |
M101 |
|
14:00 - 15:00 |
Update WP 3+5 focus groups (30 min) & research work in progress: paper templates (30 min) |
Henri Korkalainen + open invitation to present paper templates and research ideas |
M101 |
|
15:00 - 15:15 |
Coffee Break |
M101 |
|
|
15:15-16:00 |
Short update on main milestones and upcoming projects per WP 9-13 (10 min. per WP) |
WP Leaders |
M101 |
|
16:00-16:30 |
Q&A WP leaders WP 9-13 |
WP Leaders |
M101 |
|
16:30-17:00 |
Wrap up and defining outcome day 1 |
Danielle Knieriem |
M101 |
Evening program:
After we finished our program at 17.00 hrs everyone gets the opportunity for a short break before we have dinner which starts at around 17.30. The dinner will be served in room ´Olympus´ on the 3rd floor of the University (follow the signs for General Assembly participants).
Around the university is a nice area with walking paths and nice views for those who want to go out a little bit. There is also a geothermical beach where you can swim in heated sea water or enjoy a hottub with salt water. Evenings in late May are always bright until late in the evening so there is definitely an option to enjoy these surroundings after dinner as well.
Participants: Open to all Sleep Revolution Consortium partners and their affiliates.
Supporting documents Day 1 (to be updated):
1. Location overview General Assembly
2. Practical Teams Instruction sheet
Tuesday May 23rd 2023
Reykjavík University
9.00-17.00
Theme of the day: Sleep Revolution: what lies ahead of us? Practical sessions and discussion about the future
On the second day of the General Assembly we want to give everyone the opportunity to get practical hands-on training on side about all research going to be performed in the next months. We advise everyone to bring a pc with them do to the digital part of the workshop on their own devices. For those who do not have an active part in practical research (and people of their institute taking part in the workshops), this will be a ´free morning´. It is then optional to network with other colleagues, plan in appointments with the Icelandic Team of the Sleep Revolution (not involved in the workshops) or use the time to collaborate and work together. We start the day at 09.00hrs. with a kick-off and at 12.00hrs. everyone will meet to have lunch together.
| Time | Session | Facilitator | Room |
|---|---|---|---|
|
9:00 – 9:15 |
Welcome and defining outcome day 1 and setting goal day 2 |
Danielle Knieriem |
M101 |
|
9:15 - 10:30 |
Writing data protection impact assessment session |
Harald Hrubos-Strøm |
M102 |
|
Workshops with practical training on side for ESADA:
- Withings watches + platform + Sleep App - Set up self-applied polysomnography - Downloading data + cleaning devices - RedCap - Sleep scoring - Take scoring out and make report for patients |
Team Iceland |
M104, M105, M106, M107, M108 |
|
|
10:30 -10:45 |
Coffee break |
M101 |
|
|
10:45 – 12:00 |
Option 1: continue morning hands-on session
OR
|
Team Iceland |
M104, M105, M106, M107, M108 |
|
Option 2: Q&A one-on-one on EU regulations and financial reporting (please send in questions to daniellek@ru.is not later than May 15th so Poul can prepare) |
Poul Petersen |
M102 |
|
|
12:00 – 12:45 |
Lunch (Time for more 1 on 1 questions for Poul) |
Ground Floor Uni Restaurant |
|
|
12:45 – 13:00 |
After lunch-coffee |
M101 |
|
|
13:00 – 13:15 |
Reporting period 2: things to keep in mind (deliverables, deadlines, reporting) |
Danielle Knieriem |
M101 |
|
13:15 – 14:00 |
Future of Sleep Revolution: inspiration session were ideas for future funding and grants are being shared. Also: how do we see the future of Sleep Revolution, what comes next? |
Erna Sif Arnardóttir
|
M101 |
|
14:00 - 15:00 |
Final Q&A and closing remarks: what have we learned these two days and how do we continue? Define future steps and collaborations |
Erna Sif Arnardóttir + Danielle Knieriem |
M101 |
|
15:00 - 15:30 |
Travel time |
||
|
15:30-17:00 |
Optional: Field trip to Nox Medical for a visit to their offices, a presentation on their work and informal drinks to conclude our General Assembly |
All (optional) |
Katrínar-
tún 2 |
Participants: Open to all Sleep Revolution Consortium partners and their affiliates.
Supporting documents Day 2 (to be updated):
1. Overview timeline Period 2 Sleep Revolution
General Information
General contact before General Assembly:
Danielle Knieriem
Project Manager Sleep Revolution
General contact person during General Assembly 22+23 May:
Danielle Knieriem
Project Manager Sleep Revolution
+354 8377338
Address of Location General Assembly 22 + 23 May
University of Reykjavik
Menntavegur 1
Reykjavík
Please be aware: there are two universities in Reykjavik, we are not at the University of Iceland